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CARTOGRAPHIC USERS ADVISORY COUNCIL (CUAC) 2003 MEETING MINUTES

 

May 1 & 2, 2003

 

U.S. Government Printing Office

CUAC Representatives
Paige Andrew, Pennsylvania State University SLA
David Decklebaum, University of California, Los Angeles WAML
Mike Furlough, University of Virginia ALA/MAGERT
Donna Koepp, Harvard University ALA/GODORT
Mary McInroy, University of Iowa ALA/GODORT
Clara P. McLeod, Washington University, St. Louis GIS
Daniel T. Seldin, Indiana University NACIS
Wangyal Shawa, Princeton University ALA/MAGERT
Christopher J. J. Thiry, Colorado School of Mines WAML
Linda Zellmer, Indiana University GIS

Agency Presenters
Gil Baldwin, Director, Library Programs Service, Government Printing Office
John Hebert, Chief, Geography and Map Division, Library of Congress
Connie Beard, U.S. Bureau of the Census
Jim Lusby, Disclosure and Release Division, National Imagery & Mapping Agency
Carol Brandt, GIS Program Manager, Bureau of Transportation Statistics
Doug Vandegraft, Chief Cartographer, Division of Realty, U.S. Fish and Wildlife Service
Frank Beck, U.S. Geological Survey/Federal Geographic Data Committee
William Effland, Natural Resources Conservation Service, U.S. Department of Agriculture

Attendees
Betty Jones Government Printing Office
Jim Flatness Library of Congress
Jennifer Davis Government Printing Office
Vi Moorhouse Government Printing Office
Patricia DuPlantis Government Printing Office
Robert Morris Library of Congress
Nick Ellis Government Printing Office
Lawrence Woodward Government Printing Office

May 1, 2003
CUAC Co-chairs Dan Seldin and Mike Furlough called the meeting to order and welcomed the attendees.

Government Printing Office
Gil Baldwin, Director, Library Programs Service

Mr. Baldwin welcomed CUAC to GPO and assured us that he had a terrific staff that would be available for our two days of meetings to help make our meeting comfortable and productive.

In December 2002, the Bush Administration appointed a new Public Printer, who was confirmed by the Senate. He is Bruce James; originally from Nevada, Mr. James has an industry background. He brings an entrepreneurial spirit and a business approach. His staff is working on a two-year cycle of change. There are three phases to this and to some extent all three phases are ongoing, but in most aspects they are in the fact-finding phase with lots of pilot projects, discussions with different communities and exploring various products and services. The next phase is developing consensus on what the future will look like and getting input from all communities on a strategic plan. The final phase will be implementation.

Judith Russell has been appointed Superintendent of Documents. Judith spent several years at GPO before her years at NCLIS and has now returned as the first woman Superintendent of Documents.

Mr. James is very business oriented and is focused on the future and is externally directed. It is clear that the future is not going to be printing. The future is information dissemination. In the beginning, GPO Access was very much driven by paper products that were available digitally. They are now focused on born digital information and have become an information dissemination agency.

Mr. James has appointed William H. Turri Deputy Public Printer and Chief Operating Officer who is in charge of Innovations and Partnerships. This is a broader program than the traditional partnership initiative that LPS has had on going for several years.

GPO currently employs about 3,100 people. Library Program Service has a staff of 108. Most of these are librarians, many are catalogers, but there are also librarians who are managers and program analyzers. There are many more professionals than there used to be with only about 35 blue-collar workers in LPS.

They are in the process of selecting an integrated library system, and have been in the evaluation phase for the past 6 months. This phase is being directed by professional consultants who have been extremely helpful. They are currently in the contract development phase, working with Ex Libris and PTFS in partnership. They have not yet awarded a contract, but they hope to do so by the end of May.

The new Recommended Specifications for Public Access Workstations in Federal Depository Libraries have been developed based on what LPS sees coming out from federal publishers. It represents middle-of-the-road technology rather than bleeding edge. He is asking CUAC for input on these recommendations. Cindy Etkin, who is responsible for the development of the specifications, will come to the meeting later.

Bonnie Trivizas, Chief of the Library Division has retired and Sheila McGarr is returning from the Department of Education Library to fill Ms. Trivizas's position.

The transition from paper and fiche to electronic has been progressing for many years. Today, two-thirds of the distribution is online electronic format. One-fourth of the remaining tangible products are maps.

OMB issued a directive to executive agencies allowing them to solicit bids from commercial printers rather than printing documents through GPO. This has reduced GPO's sources of information, even though Congress opposed the directive. This was one of Mr. James first orders of business when he started. When he first took over, he spoke with Mitch Daniels of OMB about the issue. The public who loses when printing does not come through GPO, because then information does not get sent out to libraries. Fully 85% of the printing done through GPO is done by outside contractors.

Cataloging staff has been increased by six. They are trying to determine what data and information products will be coming through the program so they will know whether staffing is appropriate. There is a lot of training going on now, both for the new electronic medium and for the new integrated library system.

Two new formats that came through the program in the past year: the audio E book and the mini CD-ROM. This may not be any indication of a trend, but they were something different that required cataloging.

Several new communication channels are now available for communicating with GPO. There is the GPO FDLP-L. To sign on, go to the GPO homepage. Click on list serve. Click on list serve archive. Register at this point. Instructions are also in Administrative Notes. Also available are AskLPS, AskLPS@GPO.gov, and lostdocs@gpo.gov. All of these sources of assistance from GPO are available to all of us and we are encouraged to use them. LPS is also in the process of acquiring help desk software. It will be available in the next few months.

The Interagency Depository Seminar will be held later this month at GPO. This is especially geared towards new government documents librarians. In October the Federal Depository conference will be held in D.C. There will be informational and instructional programs as well as a continuation of the discussion on the future direction of the FDLP.

There is a new program at NARA that assures Access to Archival Databases (AAD). This program will assure the digital archiving of all congressional and regulatory publications.

GPO’s digital archive harvests digital-only data. This is done through their open archives server, as well as through partnerships, the digital archiving project with OCLC and they are investigating the possibility of including digital management on their ILS contract.

A couple of their partnerships are one with Department of Energy, Office of Science and Technology Information for permanent public access for all fiche and online data, and one with the University of Illinois at Chicago for the Foreign Affairs Network of the Department of State.

In response to a question about archiving of publications that are sent out electronically directly from an agency and not through the FDLP, Mr. Baldwin asked that we let LPS know about these cases so that the information can be captured and access can be provided through FDLP.

It was pointed out that CD-ROM products were being cataloged from the cover information instead of from the metadata contained on the CD-ROM. This was noted by the GPO catalogers in attendance.

A question was asked about how broken links on the Web are dealt with. Mr. Baldwin explained the PURL system. Broken links are discovered by an automated system, but the investigation that needs to be done to repair the link has to be done by a person. Broken links should be reported to askLPS@GPO.gov.

Council had several cataloging questions. The backlog will be resolved with the increase in the number of catalogers, and the assignment of an assistant to help Vi Morehouse with map cataloging. It has been about 18 months since they lost 4 catalogers, and it has taken this long to bring everyone up to speed. There was some discussion about Antarctica maps and how they should be classified, but that was also resolved and should be completed shortly. It was agreed that subject headings could be added for the counties for the Forest Service topos.

In response to questions about CRADAs (Cooperative Research and Development Agreement), Mr. Baldwin explained that when GPO finds out an agency has established a CRADA with a company, GPO contacts the agency and either makes a competing offer or merely explains that the agency is still responsible for getting data to the public. Agencies now are under much pressure to get their information out and still remain solvent. (Minutes submitted by Donna Koepp)

Library of Congress
John Hebert, Chief, Geography and Map Division

John Hebert began with a brief update of recent activities in the Division. The Library has entered into its final year of its agreement with the German Prince Johannes Waldburg-Wolfegg regarding the Waldseemüller Map. The map is a one-of-a-kind from 1507; it is the first published map to use the word “America.” The Library of Congress has given $6.5 million of the $10 million owed to the Prince. The Library is in negotiation with the Discovery Channel for the remaining $3.5 million. The Channel is also considering making a 30-hour program using many of the maps from the Division.

G&M added 3 new catalogers; 2 filled vacant positions. Two new cartographers will be hired soon; their job will be to use GIS to create maps for Congress. These maps will not be available to the public because they are specifically produced for Congress. The Division has put out notices for participants for their Summer Program. It is unknown how many people will attend. Last summer, 2 people from Native American colleges worked in the Division. Also, a Chinese professor helped analyze the division’s pre-1900 Chinese maps. Currently, G&M is working with a group from Japan who is interested in scanning a set of older Japanese maps. 160 of the maps in this set are found nowhere in the world other than the Division.

The Division’s website has recently added images of maps from WWII and the Lewis and Clark Expedition. The Library will soon be opening an exhibit on the latter topic; a third of the items in the exhibit will be maps. On September 18, 2003, LC will host a conference on Lewis and Clark.

The Phillip Lee Phillips Society recently met in Texas.

There are several large scanning projects going on or planned within the Division. The Chief noted that when items are scanned by the Division, the items are also cataloged. The first project will scan the Vietnam and India 1:50,000 maps. Second, the Division has entered into a contract with Readex where they will scan older maps in the Serial Set; Readex will use Donna Koepp’s index as a reference when selecting the materials. The scans will be made available on LC’s website and will be in the public domain. Readex will sell access to the scanned accompanying materials in the Serial Set.

The move to LC’s new Integrated Library System (ILS) has caused problems with the scanned image display software. Owing to changes in the MrSID licensing structure that may cost LC more money, LC is considering translating its files to JPEG2000 format.

The project to scan the Division’s collection of Sanborn maps has fallen apart because Sanborn (who were to pay to have the maps scanned) wanted to re-copyright the maps, even if they were in the public domain. Because of this G&M is examining some other ways to scan their 250,000 Sanborn sheets that are in the public domain.

The Chief informed CUAC that items from the former Soviet Union and Soviet Bloc which were thought to be in the public domain, might not be.

G&M continues to talk with NIMA about co-operative cataloging. G&M catalogs more items, but NIMA catalogs to sheet level of sets.

The Division is going to buy some new scanners; they will be able to scan items 2 feet by 5 feet. They are attempting to purchase top-mounted scanner, which would be used for atlases. G&M wants to hire a scanning technician —someone who is responsible for the scanners, but not the cataloging. Congress has given LC $5.5 million to work with NARA on digital preservation. (Minutes submitted by Christopher J. J. Thiry)

U.S. Bureau of the Census
Connie Beard, Cartographic Operations Branch
Connie Beard of the Census provided an update on recent map products and the progress of the MAF/TIGER modernization activities at the U.S. Census Bureau.

The recent Census products include maps, data and LandView.

Maps Products:
The map products include digital maps on the web, DVD/CD-ROM, printed report maps, and printed wall maps.

Digital Maps:
All the large-format digital maps of Census 2000 are available on the web, and some of them are available on DVD/CD-ROM, as listed below:
* Census Tract Outline Maps (Census 2000)…1 DVD – Available Now
* Entity Based Census 2000 Block Maps…6 DVDs – 1 Available Now, 5 Coming Soon
* American Indian/Alaska Native/Hawaiian Home Lands (Block Maps, Tract Maps & AIANA Wall Map)…1 DVD – Coming Soon
* Recreated 1990 Block and Census Track/BNA outline maps to fit with 2000 Block and Census Track/BNA boundaries. These maps were created using the same software as Census 2000 mapping software. The outline maps were saved as PDF files. They are available on the Internet now and later will be made available on DVD.

Printed Report Maps:
The printed report includes the Summary Population and Housing Characteristic Reports (PHC-1 and PHC-2). All the printed report maps are accessible on the Internet http://www.census.gov/prod/cen2000/index.html. These printed report maps consist of maps such as state and county outline maps, county subdivision maps, and tribal subdivision maps. The PHC-3 report will be coming out late in the summer and it will include state-based Metropolitan Area maps, showing the 1999 OMB definition of Metropolitan Areas that were in effect for Census 2000 and state-based urban areas maps that shows the location and name of the urbanized area and urban clusters for that state. The large-format maps of urbanized areas and urban cluster outline maps are available on the Internet in PDF file format. The Census is planning to put these maps on DVD later.

The Census Bureau is currently making the 1% sample or Super-PUMA maps available on their web page and later on DVD/CD-ROM. The end of the summer 5% sample data maps will be made available on the web. The Census has also made individual state profile maps and information available on their web page.

Printed Wall Maps
The following printed wall maps are available on the Census web page: * The American Indians and Alaska Natives in the United States delineated for Census 2000. * The 108th Congressional District maps.

* Census is in the process of making wall maps of individual Congressional Districts and State-based Congressional Districts outline maps.

Cartographic Boundary Files:
The generalized boundary files of all levels of Census Geography from Block Groups and above are available on the Census web page (http://www.census.gov/geo/www/cob/index.html). These files have been recently re-generated so that they will integrate vertically in a GIS. The boundary files are available in the following file formats: * ArcView Shapefile * Arc/Info Coverage Export (.e00) * Arc/Info Ungenerate (ASCII)

What’s New (http://www.census.gov/geo/www/maps/index.html) is a good place to check these products that are available on the web.

LandView:
The Census is developing LandView version 5, which integrates EPA, Census data, and USGS Geographic Names Information System. This version of Landview will be a depository item. For more information on the LandView 5 product contact 301-763-4636.

The MAF/TIGER modernization:
The main goals of MAF (Master Address File)/TIGER modernization activities are to replace the old TIGER database system with an open commercial database system such as Oracle, and implement a more flexible, object-oriented development environment. Another objective is to merge the exiting separate databases such as MAF, TIGER, and GEOCAT into a single integrated database system so that it will improve the functionality of the MAF/TIGER system. In addition, the Census is working on improving address and map accuracy by enhancing coordinate systems.

This MAF/TIGER modernization program will improve the effectiveness and lower the cost of 2010 Census, ACS, and many other Census products.(Minutes submitted by Wangyal Shawa)

National Imagery & Mapping Agency
Jim Lusby, Disclosure and Release Division

Jim Lusby began by reporting that policies regarding public release of NIMA products had not changed in the past year. In the wake of the wars in Afghanistan and Iraq, and ongoing security fears, there are still questions and concerns in the federal government about the types of data that can be released to the public. However, Mr. Lusby noted that NIMA has not withdrawn anything from circulation, except during an initial review period following September 11, 2001.

As an organization, NIMA is in a period of uncertainty, especially with regard to its role since the formation of the Department of Homeland Security. As a matter of federal law, the Defense Department cannot operate inside the United States, but NIMA assists other agencies that take the lead in protecting the United States. Many of these agencies that have cartographic products and needs have been absorbed into Homeland Security. Mr. Lusby acknowledged a name change for the agency is in the works: the National Imagery and Mapping Agency will become the National Geographic-Intelligence Agency, or NGA.

Although Mr. Lusby announced last year that he was no longer responsible for customer operations, it has taken some time to find another person in NIMA who can serve as a liaison to the map user community. Mary Ford will take on the role that Mr. Lusby previously held prior to September 11, including interaction with GPO. Ford was unable to attend this year’s CUAC meeting owing to prior commitments, but she will attend future meetings. Mr. Lusby promised to train her in the needs of the map user community.

Mr. Lusby commented on some upcoming releases, including some international series of maps, notably covering Peru, Central America, and parts of Africa. The recent release of maps covering Iraq prior to the war was an effort by NIMA to get a common base of information distributed to the media, the public, and internal customers before the war began. He also referred to a series of posters re-printing historical maps from the 19th and 20th centuries. Both these maps and the maps of Iraq are available for public sale through the USGS websites. The NIMA homepage has a list of large-scale products for sale (http://www.nima.mil).

Shuttle Radar Topography Data (SRTM) is currently under release and will be completely distributed soon. The US Public has access to DTED-1 and DTED-2 level data (3-arc second and 30-arc second), and can obtain the data through the USGS Earth Data Center web sites. Most of the United States has been processed. Free downloads up to a file size limit are available, with purchase options for large quantities of data.

Mr. Lusby clarified that public sale maps could be made available through the FDLP program, but understood that participating libraries had not yet been surveyed regarding which of these series they wished to collect. Mr. Lusby suggested pursuing the matter with the GPO representatives to get the maps into the distribution channels. (Minutes submitted by Mike Furlough)

Dan Seldin adjourned the meeting until Friday morning, May 2, at 9:00 am

May 2, 2003
Dan Seldin brought the meeting to order.

Bureau of Transportation Statistics
Carol Brandt, GIS Program Manager
Carol Brandt has been at BTS since 1995 and previously worked at Census Bureau and Defense Mapping Agency.

Bureau of Transportation Statistics is one of ten operating “administrations” within the USDOT (Coast Guard and the Transportation Security Administration were recently moved to the Department of Homeland Security). The USDOT creates and maintains transportation specific spatial data for: highways, railroads, transit systems, airport facilities and air space, and intermodal facilities. USDOT spatial applications take the form of Internet mapping applications, transportation modeling, remote sensing and imagery, and various spatial and cartographic products and data in both hard copy and digital formats.

Non-BTS spatial data efforts of the other administrations within USDOT and mentioned by Ms. Brandt were:
* FHWA – Federal Highway Administration maintains National Highway Planning Network (NHPN), spatial data depicting the National Highway System. The FHWA collects Highway Performance Monitoring System Information from the States and uses spatial modeling to create representations of flow of traffic over the highway system.
* NHTSA – National Highway Traffic Safety Administration is currently developing better means, including geocoding, for identifying accident locations for the Fatal Accident and Reporting System (FARS).
* FAA – Federal Aviation Administration creates and maintains aeronautical charts for navigation. FAA is moving to more digital information with increased focus on 3-D modeling.
* FTA – Federal Transit Administration is beginning to use GIS technology to model passenger flow through transit system(s) and encourage greater use of transit. FTA recently completed a data collection effort to acquire spatial data representing transit infrastructure.
* FRA – Federal Railroad Administration maintains rail network spatial data to model commodity flow and is collecting geographic locations using GPS to improve safety.
* Office of Pipeline Safety collects spatial data representing pipelines and facilities. Data from the National Pipeline Mapping System (NPMS) is not available to the public post-September 11. The data will be made available on a case-by-case basis if request is cleared by agency (Office needs information on the requester and the planned use of the data). Data is collected and sold by vendors (Pennwell and Tobin) and is accurate to within plus or minus 500 feet.
* MARAD – Maritime Administration is using spatial data to model commodity flow through ports and is responsible for developing plans to improve security at ports throughout the US.


Ms. Brandt also drew attention to the “virtual” National Transportation Library (http://ntl.bts.gov), which offers quick links to spatial and other types of transportation data.

Bureau of Transportation Statistics (BTS)
Within the USDOT, Bureau of Transportation Statistics (BTS):
Fills gaps, creating spatial data where no data steward exists;
Distributes spatial data through the National Transportation Atlas Data Program;
Provides cartographic and spatial analysis support for the Department;
Develops internet mapping applications to provide easier access to transportation data;
Works to coordinate geographic efforts in the USDOT.

The Geographic Information Program within BTS is the lead administration for geographic information within USDOT. It represents USDOT in the Federal Geographic Data Committee (FGDC), hosts the NSDI clearinghouse node for transportation data, and is coordinating standards development for the transportation portion of the Geospatial One-Stop Initiative. BTS distributes national level transportation-specific spatial data, such as the national Transportation Atlas Databases (NTAD). NTAD contains the majority of the databases owned and maintained by various USDOT modes and includes transportation networks, transportation facilities and geographic reference data. All NTAD databases are available for down load via the BTS web site (http://www.bts.gov/gis/ntatlas/index.html), and a data CD-ROM is released annually.

BTS purchased a “vintage road network” from GDT (Geographic Data Technologies, Inc. This data set is available via download (network area by area) on their website. Contact Ms. Brandt to get the whole network at once on a 4 CD set. Some examples of BTS filling in gaps in data sets include the data on intermodal terminals, metropolitan planning organizations (MPO) boundaries, and working with the National Bridge Inventory (NBI) to geo-locate bridges. The NBI without geocoding is currently available on CD--contact Ms. Ann Shemaka / FHWA Office of Bridge Technology / HIBT-30 400 7th St. SW / Washington, D.C. 20590 /202-366-1575 / ann.shemaka@fhwa.dot.gov

BTS also produces some paper maps (“Annual Major Transportation Facilities,” “Transportation in North America,”) to support BTS publications and the Crisis Management Center, and maps on request, as indicated on the BTS website. Their Internet mapping applications include the National Highway System, tracking Airline Market Share, Airport Congestion, and the North American Transportation Atlas Databases (NORTAD). Via NORTAD, BTS distributes tri-national transportation specific spatial data equivalent to the NTAD for the U.S., Canada, and Mexico. There are plans for developing relationships to allow for regular release of NORTAD.

Security
After September 11, all geospatial data was removed from the BTS website for approximately two months, and there is continued focus in BTS on what data be available. Most security concerns center on data showing the geographic locations of possible transportation “choke points,” e.g. tunnels and bridges. For example, the National Bridge Inventory (NBI) is basically a tabular dataset that BTS is working to geocode, but it is undecided at this point whether this data will be made available to the public.

Geospatial One-Stop
BTS is participating in Geospatial One-Stop, an OMB E-government initiative to create a comprehensive web portal to provide easier—and timelier—access to geospatial data. The lead agency for GeoSpatial One-Stop is the Department of the Interior, USDOT is the lead agency for the transportation area, and BTS is handling the core data content standards development activities for USDOT. Successful implementation of this initiative will require participation from all levels and types of government (perhaps 2/3 of the participation from non-federal sources) plus academic and private sectors. At the time of the CUAC meeting, draft content standards existed for road and rails, standards for air and transit were coming soon, and those for waterways would follow. Other geospatial data themes and are scheduled to be available in September. The comprehensive web portal is scheduled for preview in early June. Check the BTS web site for Geospatial One-Stop at http://www.bts.gov/gis/geospatial_onestop/index.html.(Minutes submitted by Mary McInroy)

U.S. Fish and Wildlife Service
Doug Vandegraft, Chief Cartographer, Division of Realty

Mr. Vandegraft reported about collaboration between USGS and FWS to produce a new map of the National Wildlife Refuge System for the National Atlas of the United States. The map is unique because it presents the refuge boundaries derived from an entirely digital format. There are now 541 national wildlife refuges and there will soon be 542. There are now more than 100 million acres in the system. Mr. Vandegraft explained that as a result of the digitization process, FWS was able to identify an additional 6 million square miles of refuge area. The scale of the map is 1:7,500,000; both Hawaii and Alaska are depicted at this constant scale. In the future look for all FWS maps to be produced in a new format. The goal is to have all maps produced by the agency look alike. Digital orthophotoquads will be used as the base map. There will not be a consistent scale due to the relative sizes of the geography being represented. New maps will begin to appear on the Division of Realty website (http://realty.fws.gov/carto-resources.html). Not all regions will set distributing maps on the web as a priority goal, and data availability will vary by region. Digital land status maps are being produced. These maps will show the lands already owned by the FWS as well as lands that the service would like to acquire. Approved acquisition boundaries identify lands that are viable for habitat, but not necessarily owned by the FWS. Within the FWS both AutoDesk and an array of ESRI products are being utilized. Mr. Vandegraft reported that he has not attended any Department of Homeland Security meetings. The Service still has plans to connect its Real Property Database with its digital boundary files. Presently the Real Property Database is being converted into an Oracle Database. GIS layers can be downloaded from the FWS website (http://fwsgis.fws.gov/website/nwrbnd/run.htm). These are boundary files. For the lower 48 states the scale is 1:24,000. For Alaska the scale varies from 1:250,000 to 1:63,360. The files for Alaska do contain some attribute data not available for the other states. Mr. Vandegraft responded to a question about including trails on maps that are available to the public. He said that some maps do indicate where trails are, but it is not a responsibility or priority for the agency. (Minutes submitted by David Deckelbaum)

U.S. Geological Survey
Frank Beck, National Mapping Division

Frank Beck, USGS National Mapping Division, gave the USGS report, substituting for Dan Cavanaugh, who had a conflict that prevented him from attending the meeting. Mr. Beck reported on several projects, including the National Map, which will revolutionize the National Mapping Discipline, the National Atlas, and some discussion on the Global GIS Dataset, DDS-62, a concern of CUAC.

The National Map is a major redirection for the National Mapping Division. Most people are familiar with the USGS’ basic product, the 7.5’ Quadrangle. The USGS completed once-over coverage at 1:24,000 in the late 1990s. To replicate that effort, it would cost $2,000,000,000 to $3,000,000,000. There is a tremendous amount of information on the 1:24,000 topographic maps. However, USGS has realized in the past few years, based on comments from users, that the maps are definitely out of date. Despite our best efforts, and pleas for funding to keep them up to date, there is a strong realization that USGS is fighting a losing battle trying to maintain the maps on their own. Budgets have been decreasing, although everyone is familiar with that problem. The revision program, which has existed for a number of years in an attempt to keep the maps up to date, at best is able to revise 1200 to 1500 maps a year.

The National Map
The National Map was a study that was done a few years ago to address the problem of salvaging the fundamental base-mapping program. The edict USGS received from Barbara Ryan, the USGS’ Associate Director of Geography, stated “I am committed to a dramatic improvement in our revision program as one of the major components of a healthy and scientifically sound geographic discipline.” The key characteristics of the National Map are that it be current, continuously revised, seamless, with no arbitrary edges, complete and consistently classified, built on the best available data, have varying resolution to reflect geographic reality, integrated within and between themes of data (positional and logical consistency), geographic (no cartographic offsets), that it should be a temporal record, which means that there will be versioning and transactional updates, and that there will be metadata for the data set and at the feature level. USGS has come to the realization that they cannot do it ourselves, so the National Map will rely heavily on partnerships, with federal agencies, state, regional and local governments, private industry, universities and libraries, and the public. Everyone is aware of data in various organizations that could help USGS maintain their maps. The National Map will be a system of related databases that will be combined to build and maintain a map that will cover the United States from coast to coast, and border to border. The National Map will show the information that USGS used to collect on their own to produce their topographic maps. The USGS role in the National Map will be to organize the information, be responsible for awareness, availability, and utility, serve as a catalyst and collaborator for creating and stimulating data partnerships, partner in standards development, integrate data from other participants and finally produce and own data when no other source exists.

Most recently, the big emphasis in the National Mapping Division, for better or worse, are the 133 Urban Areas. A tremendous percentage of the population dwells in the major metropolitan areas of our country. Those are the areas that are extremely important for reasons of security and natural disaster recovery. A good percentage of the USGS efforts this past year have been placed on these 133 urban areas.

A sample of the National Map Viewer for Mecklenburg County, NC was shown. It has undergone several changes, based on tests over the past year. This does not show the ultimate appearance of the National Map, but it is an example of the ultimate goal. At present there are no agreements between USGS and Mecklenburg County to maintain these data sets, but it is an example of the direction for the National Map. The National Map will offer a wide range of viewing options. Hopefully, users will be able to drill down from a small-scale depiction, such as the National Atlas, to a large-scale view, such as the Digital Orthophotoquads. Users will be able to pick and choose the layers they want and produce a graphic. Some information on the viewer may be owned and maintained by other organizations, perhaps even served by local government agencies. Users will be able to drill down to local data, such as information about local hospitals (services, number of beds, etc.), which will be maintained by local government agencies and/or organizations outside of the USGS. Ideally, local government agencies will take responsibility for maintaining their data, and provide access to USGS and, ultimately, the public.

A question was asked about who would take responsibility for archiving older data, USGS or local agencies. USGS hopes that localities will archive their data, in an appropriate, agreed-upon archival format and mechanism, frequency, etc. The primary concern is that digital information, which will not be printed regularly as has been done for the USGS topographic maps, will not be available for future use in temporal studies. There isn’t a clear understanding on what data needs to be archived, especially if only a small fraction of the features have changed. Perhaps only the information on the transaction will be archived.

Another question was asked about the rural areas, which may not be using GIS. The USGS will continue to be the data gatherer and provider for rural areas that are not currently using GIS or producing digital spatial data. Several approaches could be used. The National Map could simply show the existing topographic map, in the form of a digital raster graphic (a scanned topographic map). Another alternative would be to scan the map separates (roads, contours, vegetation cover, etc.) and allow that information to be accessed separately. That would represent the best available data for those areas, but would take more time and effort. Both options have been examined, but no decision has been made concerning how to show those rural areas.

Congress is enthusiastic about the National Map in some areas, such as the 133 urban areas. NIMA is the driver behind this part of the project. Getting funding for those areas, because of the Homeland Security needs, has been easy. Getting funding work elsewhere is more difficult. Even getting data from local partners, much less getting funding from those organizations to do work is difficult. The biggest incentive for local agencies is that by cooperating with the USGS, their data and that of their neighbors will be much more likely to be seamless and user friendly. USGS is also working on efforts to make local data more accessible. They are working on software packages that will make the data more interchangeable.

The latest fact sheet on the National Map is titled Hazards, Disasters and the National Map. It is USGS Fact Sheet 027-03, available on the web at: http://erg.usgs.gov/isb/pubs/factsheets/fs02703.html. Several printed byproducts of the National Map, mock-ups of topographic maps, were shown as examples of future print output that can be produced quickly and cheaply. With this type of product, it is difficult to determine what to put in the collar. Especially given that the data came from multiple sources, and that the date may not be very meaningful, as the data could change daily, and the layers may have been updated at different times. In addition, the new National Wildlife Map from the National Atlas was shown. Another North American map is in process. There is a new area on the National Atlas site on Printable maps, maps that can be printed at page-size for the common users. The site for this is at: http://nationalatlas.gov/printable.html.

Other Questions:
A question was asked about the source information on some of the maps from the old printed National Atlas maps, which give brief bibliographic information, with the statement “and other sources.” That request will be forwarded to the National Map office. A question was asked about funding for the National Cooperative Geologic Mapping program. No information on their funding was available.

The Middle East and Iraq maps produced by NIMA were also mentioned. Three additional maps will be available soon. GPO is trying to get copies for distribution to Depository Libraries.

Digital Data Set 62:
Four parts of DDS-62 (Central & South America, Africa, South Asia and South Pacific) were issued through the Depository Library Program. After those first four were issued, the Geologic Division ran into funding problems and could not issue the remaining sets (North America, Europe and North Eurasia). Somehow, a CRADA (Cooperative Research and Development Agreement) was established with the American Geological Institute. They are producing and issuing the remaining parts of DDS-62, and copyrighting them. The CRADA was announced in late September. What is copyrighted is the package that AGI has put together and issued, such as the ESRI software. What is not copyrighted is the raw data. That has not been a product provided by the U.S. Geological Survey. If there is enough interest in the raw data for the three remaining areas, GPO needs to be petitioned to ask for the data from USGS. The Survey could then provide the data to GPO, who could then provide it to Depository Libraries. GIS-literate librarians and library users would find the data useful.

A question was asked about whether we might be informed about potential CRADAs before they are finalized so that we could comment on them. Mr. Beck had no information on how to comment on them, but suggested two people who might be contacted about commenting on future CRADAs. Other agencies (such as the U.S. Department of Education) could and should have been contacted about providing funding support. (Minutes submitted by Linda Zellmer)

Natural Resources Conservation Service
William Effland, U.S. Department of Agriculture

William (Bill) Effland’s presentation discussed the background, uses and selected examples of various digital soil survey products produced by the USDA Natural Resources Conservation Service.

He stated that he would speak about (1) some digital soil survey information; (2) several sources of digital soil information that are available or are being developed; (3) advantages of that information; and (4) how the Agency is working to deliver that information to customers. Additionally, he mentioned future research and application directions of the Soil Survey Division by discussing some landscape analysis projects that he has worked on since transferring to the Division in January, 2003.

Dr. Effland explained that the USDA Natural Resources Conservation Service (NRCS) was formerly known as the Soil Conservation Service until about 1994. He noted that he works in the Soil Survey Division, with background and training as a soil scientist. Dr. Effland remarked that he is currently employed as a landscape analyst in the Agency’s 10,000 employees. About 900 of those employed are in the Soil Survey Division, where 45-50% of the workforce is expected to retire in the next five years. He stated that digital soil resource information provided one of the foundation layers for modern natural resource appraisal, analysis and interpretation.

National Cooperative Soil Survey (NCSS)
Dr. Effland stated that the National Cooperative Soil Survey is the key to the soil survey programs that exist throughout the United States. However, there are at least three components of cooperative soil surveys: the state, the county, and the federal government. These partners should be kept clearly in one’s mind when discussing soil survey information. The NCSS has many partners (e.g., federal agencies, state agencies, county agencies, land grant universities and private entities), with USDA/NRCS designated by Congress as the lead federal agency for soil survey programs. Some federal agency partners include the US Forest Service, the Bureau of Land Management and the National Park Service, including work on mapping soil resources for the national parks. There are also numerous NCSS partners with State Agencies. Dr. Effland stated that funding for the soil survey program varies from state to state. Each state has its own structure with respect to funding soil survey and how specific information is collected even though there is the broad umbrella of the NCSS, which provides a standardized format. Funding for the soil survey program is obtained through the various NCSS partners. In some states, historically soil survey work was 1/3 funded by the federal government, 1/3 by the states and 1/3 by the counties; in other states, it was primarily funded by the county government, with smaller contributions from the federal and state agencies. He continued his discussion of NCSS partners by stating that the Land Grant Universities are also collaborators who conduct soil science research and participate in field reviews. University cooperators help with the quality assurance of soil survey information. These universities are also an important component as far as research and development of technology for improving soil survey. In some areas, they helped develop the various soil landscape models that are applied as conceptual tools to identify and delineate different soils in the real world.

Another NCSS partner is groups such as the soil conservation and water conservation districts, which are legislative bodies formed at the county level. Typically, a single county will have a soil conservation district. These distinct groups were formed to give local advice on how to help direct the soil survey program. The last group he mentioned was various private entities, noting that some industry groups also serve as partners.

Dr. Effland concluded this section by reminding the group that the National Cooperative Soil Survey is a long-standing collaborative partnership and that “this collaborative working relationship directly influenced the direction and development of soil survey throughout the United States.” Digital Soil Survey Products

Dr. Effland then discussed digital soil survey products in general, stating that these data are inherently multi-scaled in nature. He said that the data can be displayed and studied on a world basis (global scale) down to something that is essentially within a field or sub-field level (e.g., county to field scale). He mentioned data from the World Soil Resources group led by Dr. Hari Eswaran as an example of global scale soil information. This group works collaboratively with the US State Department, the US Agency for International Development and UN/FAO (Food and Agricultural Organization of the United Nations) to produce and distribute generalized natural resource information that is available on a global to regional basis. He continued by citing the following two principle databases as examples of information or data available on a national to regional scale:

* The National Resources Inventory (NRI) - a statistical-designed database of over 800,000 sampling points across the U.S. with over 1.2 million records for approximately 200 different attributes. These data were collected every 5 years (1982-1997) and now there a sub-sample is collected on a yearly basis (starting in 2000). The NRI is a multi-million dollar effort. It includes spatial and temporal information and allows researchers and policy-makers to look at the status, conditions and trends of natural resources. The NRI does not inventory federal lands.

* State Soil Geographic Database (STATSGO). This data was originally released on CD in 1994 (available at 1:250,000 scale). It utilizes polygon/base mapping of large areas for regional to national scales of analysis and interpretation. The spatial data includes up to 21 different soil components for each polygon, giving the percentage of those different components within the polygon. Physical location for each individual soil component is not given but there are approximately 20,000 polygons for the U.S. STATSGO data was utilized in a GIS decision support system project completed under the North American Free Trade Agreement with Canada. Here, STATSGO data was joined across the U.S. and Canadian borders with the Soil Landscapes of Canada data, which is at a mapping scale of 1:1,000,000. In another project, STATSGO data was applied in conjunction with the Soil Landscapes of Canada for estimating soil carbon levels across North America.

Dr. Effland concluded this section by discussing an example of data available on a county to field scale:

* the Soil Survey Geographic Database, (SSURGO). SSURGO data is county level data that is publicly available via the Internet for application in geographic information systems. The NRCS is also developing a Soil Data Viewer in ArcView 3.3, which will be incorporated into the customer toolkit at USDA field offices throughout the U.S. SSURGO data scales vary with typical values ranging from 1:12,000 to 1:24,000.

He stated that these digital soils data are soil reports with county level soil data that have been used for years. He reminded the group of the wealth of information available in these products saying that, “the widely varying resource questions ranging from global to field level areas resulted in five orders, or mapping levels, of detail for soil survey data”. Traditionally, the county soil surveys were published in hard-copy paper format and some users still tend to like this format.

Uses of Digital Soil Products
His talk then focused on the uses of digital soil survey products. Areas mentioned were GIS visualization of soil properties or characteristics; soil interpretations; resource conservation planning; land use management; environmental assessment; and computer simulation modeling. He stated that the GIS visualization, analysis and interpretation of soil properties are a valuable use of the data. In fact, a multi-million dollar yearly effort is currently underway to update and digitize all modern soil surveys. He emphasized that there is also a wealth of soil interpretations available that allow us to look at potentials and limitations for using soils. For example, soils interpretation data allows one to look at engineering properties and limitations. He also stated that resource conservation planning was still a primary focus for using soil survey information, originating in the 1930’s with the early work of the Soil Erosion Service. A current example in this area is nutrient management and environmental quality with respect to air and water quality. Examples of land use planning, environmental assessment and computer simulation modeling were given. He talked about a program called BASINS that uses a model called SWAT (Soil Water Assessment Tool) which is a GIS linked computer simulation modeling tool that allows one to make estimates of the total maximum daily loads (TMDLs) of various watersheds. It is still in development. He also mentioned a water erosion prediction project that uses a tool called GeoWEPP. This model uses digital soil survey information in conjunction with the water erosion prediction model, WEPP. Dr. Effland discussed the advantages of using digital soil information. One advantage was that the digital data can be accessed very quickly and provide data rapidly. Another was that the digital soil data allows one to think about new relationships and to develop new interpretations that were not considered in the past because that data weren’t easily accessible. There is now and will be increased data availability for integrated resource and management tools. In fact, SSURGO data are becoming available as a part of a common computing environment where data from different agencies are stored on a central server and can be shared throughout the more than 2,000 USDA field offices across the country. Access to this data by a county planner or conservation planner technicians will be available through a GIS tool, the Soil Data Viewer. The last advantage of using digital data that he discussed was its ability to increase the capacity to develop some new soil information, e.g. creating soil information on some of the National Parks or BLM lands, and quickly updating and maintaining the soil information. Such updates would include drawing new soil lines or looking within the soil polygons and trying to understand the relationships of the soils to other factors or environmental variables. He then showed several maps produced from digital soil data to illustrate various uses. Most of these maps can be found on the Internet at: http://soils.usda.gov/soil_survey/main.htm; accessed July 1, 2003.

In this section, Dr. Effland also talked about a map for the National Soil Characterization Database, which showed the location of more than 27,000 soil profiles sampled for the soil survey program. This database “provides detailed morphological, chemical and physical property data which can be linked for analysis and interpretation to spatial data such as STATSGO or the NRI”. Another map showed the status of soil survey digitizing work for the county-level soil surveys. He mentioned that currently, more than 1,450 county soil surveys can be downloaded from the Internet.

He commented about the digitization of the SSURGO data, stating that it has a total of 2,200 counties or area for soils throughout the US. Currently, about 1,450 of these are archived SSURGO. Of the counties remaining, some are just being started, some have map compilation completed, and some are working on digitization. There are several digitizing centers throughout the country and this work is being done in cooperation with some universities.

In discussing tools that are being used to display and query SSURGO data, he named the Soil Data Viewer as the current GIS tool. The earlier Soil Explorer did not allow one to do a “true” GIS analysis. The current Soil Data Viewer uses ESRI’s ArcView GIS software and provides rapid access to numerous soil characteristics and interpretations. It thus allows one to rapidly create many interpretive thematic maps, e.g., on agriculture, building site development, sanitary facilities, and water tables. Reports - tabular or cartographic - can also be generated using this viewer. With SSURGO data, however, one may have up to three soil components because of the detailed level of soil information. There is also a web-based Soil Data Viewer that is being developed to view SSURGO data. (http://www.itc.nrcs.usda.gov/soildataviewer; accessed July 1,2003).

Lastly there was a discussion about a research tool currently under development at the University of Wisconsin-Madison called the 3dMapper. It was originally funded by NRCS as a tool for soil map visualization. He stated that it has now been commercialized and can be used to update the soil maps. It will allow draping digital orthophotographs over a DEM. (http://www.TerrainAnalytics.com; accessed July 1, 2003).

At the end of the discussion, the following questions were asked:

1. Have you considered printing the soil surveys? For example, doing print on demand, similar to what some small publishers are doing?
Dr. Effland stated that there has been some talk of print on demand with some of the publications. He said that they previously had a small publisher near Blacksburg, VA that would print on demand once there was enough interest in the publications. For example, they would print a thousand copies of a specific publication such as “Keys to Soil Taxonomy.” He stated that in many areas the soil resource survey information is underutilized but that it is very valuable to some people in other areas. Dr. Effland mentioned the program at the University of Maryland where they are scanning their old surveys and are making them available through a web site. This allows users to print only one map sheet, for example. He stated that NRCS is exploring various printing options such as the program at the University of Maryland. It was noted that Pennsylvania, Oregon and Missouri are doing similar work.

2. Terrain Analytics is the distributor for the 3dMapper and it’s for a fee. Is it freeware?
Dr. Effland said that there is a free version that was developed a few years back but that it is not enhanced with additional functionality and is more of a visualization tool. He stated that the current 3dMapper is more of a functional mapping tool and is fairly inexpensive.

3. One of the examples you showed from STATSGO data was the distribution of soil water tables and is it available for the public to use?
Dr. Effland stated that the data are available on the web but that the particular graphic for water table distributions is not on the web. He said that the data can be downloaded from STATSGO and are free through the website at Fort Worth. Dr. Effland was unsure if the BASINS data was still available to the general public due to Homeland Security issues. One member stated that the BASINS data are freely available by request through the EPA.

4. What is the minimum scale which determines an arbitrary boundary? For example, what is the minimum factor that you define when you try and determine an arbitrary boundary between Soil A and Soil B? Is there a specific standard or does the person viewing the boundary make the decision?
Dr. Effland stated that each of the soil surveys is mapped at one or two levels or orders. For example, an Order 1 survey would be at a research farm level with most county soil surveys at Order 2. He said that the polygon boundary determinations are standardized based on the soil landscape model and survey order but there is some subjectivity from the individual soil mappers. Dr. Effland said that one reason they are moving into using DEMs, DOQs and raster-based GIS is an effort to remove some of that subjectivity. He stated that if you look in the National Soil Survey Handbook or Soil Survey Manual, there is a table for each mapping scale indicating the minimum size delineation.

5. You talked about the sampling of soils at various locations, the Pedon Database. Is this data accessible to the public?
Dr. Effland stated that the Pedon database is going into transition and it will be one of the Internet map server type projects but that currently the CD is available. He said that previously, you could buy the data for $50 but now it is in transition where it will be updated more frequently as more soil pedon data becomes available. There are a lot of Land Grant Universities cooperators with the soil pedon data. He also said that, in some cases, the data may be incomplete so it was not used in the NCSS but now they are trying to complete, update and expand the database. Dr. Effland noted several places where they are working to do this, including the University of Arkansas, Pennsylvania State University and a project at the USGS related to information on soil carbon sequestration.

6. Will the CD ROM version of the soil surveys be available for all areas of the U.S.? Will including the shape files of raw data become the standard for CD distribution?
Dr. Effland said that the CDROM data will be available on a state-by-state basis. He said that some states have more resources as far as presenting that kind of information but in the long run the hardcopy soil survey report is transitioning into CD or Web-based server. Dr. Effland also noted that some of the electronic versions of the soil survey reports are technically equivalent to the hard copy report but also contain spatial data such as shape files. (Minutes submitted by Clara McLeod)

Adjournment

Mike Furlough thanked Betty Jones for her work in helping CUAC to hold its annual meeting in the Government Printing Offices.

Dan Seldin adjourned the meeting.

AGENCY REPORTS SUBMITTED VIA PROXY
U.S. Board on Geographic Names Roger Payne, Executive Secretary (via email)

The Secretary reported that the Board of Geographic Names (BGN) is in the process of beta testing a new version of their Geographic Names Information Service (GNIS) website. Two states are testing the changes—Delaware and Florida. After the website’s redesign, among the new features will be a spatially enabled component. In the next year, the Board will release and activate the redesigned database, and release a new, enhanced user Internet webpage and interface for GNIS. The Board’s new disc product includes GNIS' data almost in its entirety, and can be displayed using LANDVIEW V (a product produced by a Federal consortium) ; the disc is presently marketed by the Bureau of the Census. It is $99, and is in DVD format.

Although there was some mention of blocking certain categories names in GNIS due to 9/11, an analysis later determined that would not be necessary.

The upgrading of the names in GNIS (Phase II) is complete or in progress for all but four States--New York, Kentucky, Alaska, and Michigan. Phase III will likely be scrapped because it has been overtaken by events: namely support for the local and State vertical data integration in support of The National Map and homeland security. Phase II will be completed.

There have been no major changes in procedure or policy regarding how the Board decides on name changes. (Report taken and submitted by Christopher J.J. Thiry)

U.S. Forest Service Betsy Banas, Staff Cartographer, Geospatial Services Group

I. The Forest Service recently held its second Geospatial Conference in Colorado Springs, Co. There were over 250 attendees from the Federal Government, State and County representatives, State Foresters, and many others. The event was co-sponsored by Colorado State University and The University of Colorado at Colorado Springs. The conference program and presentations are available by contacting David George, the Forest Service Geospatial Conference Program Chair, at dgeorge@fs.fed.us.

II. The Forest Service continues to collaborate with the US Geological Survey (USGS) in its National Map Initiative. We are pleased to report that the Forest Service is participating in building the National Map, using Forest Service data for two focus areas: Colorado Springs/San Isabel National Forest and Albuquerque/Cibola National Forest.

III. Last year the Forest Service reported on the focused effort Forest Service has placed on our participation in the Federal Geographic Data Committee (FGDC). We are continuing to be engaged in the varied, fast paced efforts of the Office of Management and Budget (OMB) through the FGDC, to coordinate mapping and geospatial data collection and related activities among Federal Agencies. There has been a lot of effort this year, by the FGDC to engage participation among States, local governments, Tribes, academia and other entities. OMB and FGDC are developing a means to measure and monitor our adherence to standards in order to hold us accountable for compliance.

IV. The President’s Council on Excellence in Government has keyed in on Electronic Government (e-Gov/ the Internet) as the way to improve efficiency in doing business. 24 e-government initiatives were identified, including Geospatial One-Stop. On December 17, 2002, the President signed the E-Government Act. President Bush states that this legislation “builds upon my Administration's expanding E-Government initiative by ensuring strong leadership of the information technology activities of Federal agencies, a comprehensive framework for information security standards and programs, and uniform safeguards to protect the confidentiality of information provided by the public for statistical purposes. The Act will also assist in expanding the use of the Internet and computer resources in order to deliver Government services, consistent with the reform principles I outlined on July 10, 2002, for a citizen-centered, results-oriented, and market-based Government.”

The Forest Service has been very involved in Geospatial One-Stop, as we continue our efforts to provide standard geospatial data, which is documented with FGDC compliant metadata. We know have our Forest Service Geodata Clearinghouse up and on-line. The Geodata Clearinghouse can be viewed at http://fsgeodata.fs.fed.us/. It is currently being upgraded to provide ESRI ArcIMS data with FGDC compliant metadata. The upgrade should be complete by October 2003.

To learn more about Electronic Government and Geospatial One Stop, see http://www.whitehouse.gov/omb/egov/ and http://www.geo-one-stop.gov/ .

The Forest Service is also involved with Recreation One Stop another of the 24 Presidential e-Gov initiatives. The effort will provide the public with a one stop ‘portal’ to recreational opportunities and will be supported with Internet mapping services.

V. The Forest Service continues to collaborate with the USGS in the sale of our Forest Visitor Maps and other specialty products through